Privacy Policy
This Privacy Policy applies to www.webvarse.com and all services offered by Webvarse.
01. Introduction
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At Webvarse, we are committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store, and share information when you visit our website, use our services, or interact with us in any way.
- Please read this policy carefully. By using our website or services, you acknowledge that you have read and understood this Privacy Policy. If you disagree with any part of it, please discontinue use of our website and services.
- We operate under the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and the EU GDPR where applicable.
- We apply security-first principles throughout all our operations.
02. Who We Are
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Webvarse is a global software engineering and digital product agency headquartered in Yorkshire, United Kingdom, with additional offices in Copenhagen, Denmark, and Chittagong, Bangladesh.
- Company: Webvarse
- Headquarters: Yorkshire, United Kingdom
- Denmark: Rødovre, Copenhagen, Denmark
- Bangladesh: Nasirabad, Chittagong, Bangladesh
- Email: contact@webvarse.com
- Phone: +44 7523 759901
- Website: www.webvarse.com
Data Controller
For the purposes of applicable data protection law, Webvarse acts as the Data Controller for personal information collected through this website and our client-facing services.
04. How We Use Your Information
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We use the personal data we collect to provide and improve our services, communicate with you, and comply with our legal and regulatory obligations.
- To respond to your enquiries, consultation requests, and project submissions submitted via our contact form or email.
- To provide, manage, and improve our web development, app development, UI/UX design, WordPress, and related technical services.
- To send relevant newsletters, updates, and marketing communications — only where you have given consent or where we have a legitimate interest to do so.
- To analyse website usage patterns and improve the performance, usability, and content of our website.
- To maintain the security of our systems and detect, prevent, or investigate potential fraud or abuse.
- To comply with our legal and regulatory obligations under UK and EU law.
- To manage our business relationships and communicate with existing and prospective clients.
05. Legal Basis for Processing
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Under the UK GDPR and EU GDPR, we rely on the following lawful bases for processing your personal data.
- Consent: When you opt in to our newsletter or marketing communications. You may withdraw consent at any time.
- Contractual Necessity: To deliver the services you have engaged us to provide.
- Legitimate Interests: To operate and improve our business, conduct analytics, prevent fraud, and maintain website security — where these interests are not overridden by your rights.
- Legal Obligation: To comply with applicable laws, court orders, or regulatory requirements.
06. Cookies & Tracking Technologies
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Our website uses cookies and similar tracking technologies to enhance your experience, understand how visitors use our site, and support our marketing activities.
- Strictly Necessary Cookies — Required for the website to function (e.g. session management). Cannot be disabled.
- Analytics Cookies — Track page visits and usage patterns to improve content (e.g. Google Analytics). Can be disabled.
- Functional Cookies — Remember preferences such as language or region settings. Can be disabled.
- Marketing Cookies — Deliver relevant ads and track campaign effectiveness. Can be disabled.
Cookie Consent
You can manage or withdraw cookie consent at any time through your browser settings or our on-site cookie preference panel.
07. Sharing Your Personal Data
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We do not sell, rent, or trade your personal data. We may share your information only in the following limited circumstances.
- Service Providers: Trusted third-party vendors who assist us in operating our website and delivering services (e.g. hosting providers, email platforms, CRM tools). These providers are contractually bound to process data only on our instructions and to maintain appropriate security standards.
- Business Partners: Only where strictly necessary to fulfil a project you have engaged us for, and only with your knowledge.
- Legal Requirements: Where required by law, court order, or governmental authority.
- Business Transfer: In the event of a merger, acquisition, or sale of assets, your data may be transferred as part of that transaction. You will be notified in advance.
08. International Data Transfers
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As a company with offices in the United Kingdom, Denmark, and Bangladesh, your personal data may be transferred to, stored in, or processed in countries outside the UK or European Economic Area (EEA).
- Relying on UK adequacy regulations or EU adequacy decisions where available.
- Implementing Standard Contractual Clauses (SCCs) approved by the UK ICO or the European Commission.
- Applying supplementary technical and organisational security measures to protect your data during transit and storage.
09. Data Retention
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We retain personal data only for as long as necessary for the purposes it was collected, or as required by applicable law.
- Contact and enquiry data: Up to 2 years from your last interaction, unless a project or contract relationship exists.
- Client project data: For the duration of the engagement plus up to 5 years, to meet legal and contractual obligations.
- Marketing data: Until you unsubscribe or withdraw consent, plus a short period to record the opt-out.
- Technical and log data: Typically 12 months, unless required longer for security investigations.
Secure Deletion
When data is no longer required, it is securely deleted or anonymised.
10. Your Data Protection Rights
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Under the UK GDPR and EU GDPR, you have the following rights regarding your personal data. To exercise any of your rights, please contact us at contact@webvarse.com. We will respond within 30 days.
- Right of Access — Request a copy of the personal data we hold about you.
- Right to Rectification — Ask us to correct any inaccurate or incomplete data.
- Right to Erasure ("Right to be Forgotten") — Request deletion of your personal data.
- Right to Restrict Processing — Ask us to limit how we process your data in certain circumstances.
- Right to Data Portability — Receive your data in a structured, machine-readable format.
- Right to Object — Object to processing based on legitimate interests or for direct marketing purposes.
- Right to Withdraw Consent — Withdraw consent at any time where processing is based on consent.
- Right to Lodge a Complaint — File a complaint with the UK ICO or your local supervisory authority.
UK ICO Contact
UK residents may also contact the Information Commissioner's Office (ICO): Website: https://ico.org.uk — Phone: 0303 123 1113
11. Contact Us
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If you have any questions, concerns, or requests relating to this Privacy Policy or the way we handle your personal data, please contact us.
- Email: contact@webvarse.com
- Phone: +44 7523 759901
- Website: www.webvarse.com
- Yorkshire, United Kingdom (Headquarters)
- Rødovre, Copenhagen, Denmark
- Nasirabad, Chittagong, Bangladesh
Policy Updates
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We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. When we do, we will revise the "Last Updated" date at the top of this page. We encourage you to review this policy periodically.
Have Questions About Your Privacy?
Our Data Protection Office is available for formal inquiries regarding compliance, your data rights, and security audits.
Email DPO
contact@webvarse.com
Head Office
Yorkshire, United Kingdom